As it becomes more popular to conduct online meetings, it is very important for you to conduct the online meetings safely and protect your privacy. ICTO highly encourages our users to do everything possible to ensure our meetings and classes are protected. You may refer to the following tips to conduct your Zoom meetings securely.

Keep your Zoom client up to date

It is important to keep the Zoom client updated to maintain effective security. These updates provide you with new meeting options, features, and also resolve discovered software errors and security vulnerabilities.

Manage your Privacy Settings

  • Use Random Meeting IDs: Schedule a meeting with random meeting ID for every meeting you launch, instead of using your personal meeting ID.
  • Don’t Make the Meeting Public: Don’t share your meeting link or meeting ID in public space such as Facebook, Instagram or Twitter to prevent uninvited attendees crashing your meetings and sharing inappropriate contents.
  • Secured Meeting with at least one security option: Protect your meeting with Waiting Rooms or Passcode.
  • Don’t upload your recording without access control: Many Zoom videos were found on Internet because some users uploaded their recorded videos to unprotected public cloud service such as YouTube, Vimeo, and Amazon S3, etc.

Do manage screen sharing

Sharing privileges are set to “Host Only” by default. You can verify whether the setting of preventing participants from screen sharing is on, by using the host controls at the bottom of your Zoom window and clicking the arrow next to Share Screen button and then Advanced Sharing Options. Under “Who can share?” choose “Only Host” and close the window.

Please click here for more information about screen sharing.

Zoom virtual background

The Virtual Background feature allows you to display an image or video as your background during a Zoom meeting, which can provide you with more privacy or a consistent and professional look for a presentation.

Learn more and getting help with Zoom
If you need any help on getting started or using Zoom, you may: